Local Records Retention Schedule

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PART 1: ADMINISTRATIVE RECORDS

Section 1 -1: Records of Governing Bodies

Section 1 -2: General Records

 

PART 2: BUSINESS RECORDS
Section 2 -1: Fiscal Administration and Reporting

Section 2 -2: Accounting Records

Section 2 -3: Financial Records

 

PART 3: PERSONNEL ANO PAYROLL RECORDS

Section 3 -1: Personnel Records

Section 3 -2: Payroll Records

Section 3 -3: Personnel and Staffing Records

 

PART 4: SUPPORT SERVICES RECORDS

Section 4 -1: Purchasing Records

Section 4 -2: Facility, Vehicle, and Equipment Management Records

Section 4 -3: Communications Records

Section 4 -4: Student Academic Records

Section 4 -5: Federal Educational Rights and 'Privacy Act Records

Section 4 -6: Records of Special Populations and Services
    
Sub-Section 4 -6.1: Special Education Program Records

    Sub-Section 4 -6.2: Bilingual and Special Language Program Records

    Sub-Section 4 -6.3: Gifted & Talented Program Records

    Sub-Section 4 -6.4: Section 504 Program Records

    Sub-Section 4 -6.5: Dyslexia Program Records

    Sub-Section 4 -6.6: Migrant Student Record Transfer System (MSRTS)
    Sub-Section 4 -6.7: Other Special Populations Records

Section 4· 7: Attendance Records

Section 4· 8: Student Health Records
Section 4 -9: Instruction and Grade Reporting Records

Section 4 -1 O: Discipline and Counseling Records

Section 4 -11: Adult and Vocational Education Records

Section 4 -1 2: Drivers Education Records

Section 4 -1 3: Accreditation Records

Section 4 -1 4: Food Services Records
Section 4 -1 5: Textbook Records

Section 4 -1 6: Transportation Records

Section 4 -1 7: School Safety Records

Section 4 -1 8: Miscellaneous Reports and Surveys

Section 4 -1 9: Miscellaneous Records

Abbreviations Used In This Schedule

AV         -  As long as administratively valuable          
CFR
        -  Code of Federal Regulations                     
FE
          -  Fiscal Year End                                           
Exempt   -  Exempt from destruction request requirement

LA
          -   Life of asset

SY (SE)
  -   School Year
TAC        -   Texas Administrative Code
US
         -   Until superseded

Texas State Library and Archives Commission
main telephone - 512-463-5455
e-mail - info@tsl.state.tx.us